Version 1.0
Prepared by: @Lorraine Sebata
Approved by: @Samia Thompson
Reviewed Date: 2025-09-05
Next review date: 2026-09-04
This policy applies to all employees, contractors, interns, and job applicants of Easyterms.
This policy reaffirms Easyterms' commitment to providing a workplace free from discrimination, harassment, and bullying. We believe that all employees and job applicants have the right to be treated with dignity and respect. The purpose of this policy is to outline our principles and procedures for promoting equal opportunities and for preventing and addressing all forms of harassment.
This policy applies to all employees, contractors, interns, and job applicants of Easyterms. It covers all aspects of employment, including recruitment, training, promotion, compensation, and dismissal. This policy also applies to conduct that occurs at work-related events, including social functions, conferences, and training sessions.
Easyterms is an equal opportunity employer. We are committed to making employment decisions based on qualifications, skills, and performance. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, marital status, or any other characteristic protected by law.
Harassment is strictly prohibited. Harassment is any unwanted conduct that has the purpose or effect of violating an individual's dignity or creating an intimidating, hostile, degrading, humiliating, or offensive environment. It can take many forms, including but not limited to:
Verbal Harassment: Offensive jokes, slurs, insults, or name-calling.
Physical Harassment: Unwanted physical contact, assault, or physical interference with a person's movement.
Visual Harassment: Displaying offensive posters, cartoons, or images.
Sexual Harassment: Unwanted sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature.
No employee will be subjected to retaliation for making a good-faith report of harassment or discrimination, or for assisting in an investigation. Retaliation is considered a serious violation of this policy and will result in disciplinary action.
Any employee who believes they have been a victim of or witness to harassment or discrimination is encouraged to report it immediately. The grievance procedure outlined in our company's Grievance Policy should be followed for all reports.
All reported complaints will be taken seriously and investigated promptly, impartially, and confidentially. The investigation will be conducted by Human Resources, who will gather all relevant facts and make a determination based on the evidence.
Senior Management: Responsible for ensuring this policy is communicated and enforced throughout the organization.
Managers and Supervisors: Responsible for upholding the policy, promptly addressing any issues, and reporting all complaints to HR.
Human Resources: Responsible for investigating all complaints, providing guidance, and ensuring the policy is followed.
All Employees: Responsible for adhering to this policy and for reporting any violations they experience or witness.
This policy will be reviewed annually by the Human Resources department and Senior Management to ensure its continued effectiveness and compliance with applicable laws.