Should be midweek but check for best month as May had a lot of people traveling (avoid holidays and public holiday periods)
Email invitations
Save the date
Final invites
RSVPs via investor relations page
Follow up calls
Attendees
Investors
Previous guests
Photos and videos of the event
Ushers at main entrance
Signs at main entrance
Banners
Join (registration)
Give (charity)
Sip (bar)
Eat (food)
4 registration staff
Key personnel as attendees (e.g. Ruthie)
Registration forms x 2 clipboards
Magnetic name badges
Label printing
Print ahead of the event
Have ability to print on site
Treats (Not necessary)
Charity
Use tokens
3 charity boxes
Time of event 5-7pm
Venue
Easy access
Free parking
AV system
Video screen
Microphone
Clicker for presentation
Teleprompter
Stage
Elevated stage
Draped backdrop
Pop up displays with lights
Podium
Bar service
Open bar
Beers
Soft drinks choice
Two bartenders
Food service
Tray service before keynote
Cocktail menu thereafter
Keynote format
Countdown timer
Introductory slides
Keynote slides
Press release
Pay charities
Thank you email
Update investor register from registration forms
Event debrief