Publicity

• Should be midweek but check for best month as May had a lot of people traveling (avoid holidays and public holiday periods)

• Email invitations

  • Save the date

  • Final invites

  • RSVPs via investor relations page

• Follow up calls

• Attendees

  • Investors

  • Previous guests

• Photos and videos of the event

Registration

• Ushers at main entrance

• Signs at main entrance

• Banners

  • Join (registration)

  • Give (charity)

  • Sip (bar)

  • Eat (food)

• 4 registration staff

• Key personnel as attendees (e.g. Ruthie)

• Registration forms x 2 clipboards

• Magnetic name badges

• Label printing

  • Print ahead of the event

  • Have ability to print on site

• Treats (Not necessary)

• Charity

  • Use tokens

  • 3 charity boxes

• Running Order

Event

• Time of event 5-7pm

• Venue

  • Easy access

  • Free parking

• AV system

  • Video screen

  • Microphone

  • Clicker for presentation

  • Teleprompter

• Stage

  • Elevated stage

  • Draped backdrop

  • Pop up displays with lights

  • Podium

• Bar service

  • Open bar

  • Beers

  • Soft drinks choice

  • Two bartenders

• Food service

  • Tray service before keynote

  • Cocktail menu thereafter

Presentation

• Keynote format

  • Countdown timer

  • Introductory slides

  • Video Outline & Script

  • Keynote slides

Post event

• Press release

• Pay charities

• Thank you email

• Update investor register from registration forms

• Event debrief