Version 1.0
Prepared by: @Lorraine Sebata
Approved by: @Samia Thompson
Reviewed date: 2025-08-11
Next review date: 2026-08-11
This policy applies to all employees, agents, contractors, and visitors within Easyterms's office premises, including all physical locations, equipment, and operations.
This Fire Safety Policy outlines Easyterms' commitment to ensuring the safety of all employees, clients, visitors, and assets from fire hazards. It establishes the framework for preventing fires, ensuring prompt and safe evacuation in the event of a fire, and complying with all applicable fire safety laws and regulations.
This policy applies to all employees, agents, contractors, and visitors within Easyterms' office premises, including all physical locations, equipment, and operations.
Easyterms is committed to full compliance with all applicable national and local fire safety laws, regulations, and guidelines in The Bahamas, including but not limited to the Fire Services Act and the Building Regulations (Fire Safety Requirements).
Regular fire risk assessments shall be conducted across all premises to identify potential fire hazards, assess risks to persons, and determine necessary control measures. These assessments will be reviewed periodically and updated as required.
Proactive measures shall be implemented to prevent fires, including:
Proper storage of flammable materials.
Regular inspection and maintenance of electrical systems and equipment.
Enforcement of a strict no-smoking policy within premises.
Maintaining clear escape routes and exits.
Controlling sources of ignition.
Appropriate fire detection systems (e.g., smoke detectors, heat detectors) and fire alarm systems shall be installed, regularly inspected, and maintained to ensure early warning in the event of a fire.
Suitable and sufficient fire fighting equipment (e.g., fire extinguishers, fire blankets) shall be provided at accessible locations, clearly marked, and regularly serviced. Employees shall receive training on their safe and effective use where appropriate.
Clear and well-communicated emergency evacuation procedures, including designated assembly points, shall be established and regularly practiced through fire drills. Evacuation plans shall be prominently displayed throughout the premises.
Designated Fire Wardens shall be appointed and adequately trained to assist in fire prevention, safe evacuation, and liaising with emergency services during an incident.
All employees shall receive regular and comprehensive training on fire safety awareness, prevention measures, emergency evacuation procedures, and the use of fire fighting equipment pertinent to their roles and responsibilities.
All records related to fire risk assessments, fire drills, equipment maintenance, training, and incidents shall be retained as required by law.
Senior Management: Overall responsibility for approving and overseeing the implementation and effectiveness of the Fire Safety Policy. Ensures adequate resources are allocated.
Operations Department / Facilities Management: Responsible for conducting fire risk assessments, implementing prevention measures, ensuring maintenance of fire safety equipment, and coordinating fire drills.
Fire Wardens: Appointed and trained individuals responsible for assisting with fire prevention, guiding evacuations, and accounting for personnel during drills and actual emergencies.
All Employees: Responsible for understanding and adhering to this policy, participating in fire safety training and drills, reporting fire hazards, and following evacuation procedures.
This policy will be reviewed at least annually, or more frequently if there are significant changes in laws, regulations, office layout, business operations, or identified risks.